Privacy policy and Cookies

This privacy policy applies between you, the User of this Website and Present Minds Ltd, the owner and provider of this Website. Present Minds Ltd takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

Definitions and interpretation

In this privacy policy, the following definitions are used:


Data: collectively all information that you submit to Present Minds Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the General Data Protection Regulations (GDPR) 2018;

Present Minds Ltd,   we or us Present Minds Ltd, a company incorporated in England and Wales: company number: 10406529; registered address: 101 Kings Road, Godalming, Surrey, GU7 3EU;

User or you any third party that accesses the Website and is not either (i) employed by Present Minds Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Present Minds Ltd and accessing the Website in connection with the provision of such services; and

Website the website that you are currently using, presentminds.org, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

In this privacy policy, unless the context requires a different interpretation:

  1. the singular includes the plural and vice versa;references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
  2. a reference to a person includes firms, companies, government entities, trusts and partnerships;
  3. “including” is understood to mean “including without limitation”;
  4. reference to any statutory provision includes any modification or amendment of it;
  5. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

This privacy policy applies only to the actions of Present Minds Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Data collected

  1. We may collect the following Data, which includes personal Data, from you:
    1. Name
    2. Job Title;
    3. Contact Information such as email addresses and telephone numbers;

Our use of Data

  1. For purposes of the General Data Protection Regulations 2018, Present Minds Ltd is the “data controller”.
  2. We will retain any Data you submit for 12 months, except for data held on our mailing lists (first name, email address, and your reason for contacting Present Minds Ltd), which we will maintain indefinitely, but all mailing lists can be unsubscribed from at any time and without prejudice.
  3. Unless we are obliged or permitted by law to do so, and subject to any third-party disclosures specifically set out in this policy, your Data will not be disclosed to third parties.
  4. All personal Data is stored securely in accordance with the principles of the General Data Protection Regulations 2018. For more details on security see the clause below (Security).
  5. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
    1. internal record keeping;
    2. transmission by email of promotional materials that may be of interest to you;

in each case, in accordance with this privacy policy.

Third party websites and services

  1. Present Minds Ltd may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services do not have access to certain personal Data provided by Users of this Website.

Links to other websites

  1. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

  1. Present Minds Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Present Minds Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
  2. We may also disclose Data to a prospective purchaser of our business or any part of it.
  3. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Controlling use of your Data

  1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
  2. use of Data for direct marketing purposes; and
  3. sharing Data with third parties.

Functionality of the Website

  1. To use all features and functions available on the Website, you may be required to submit certain Data.

Accessing your own Data

  1. You have the right to ask for a copy of any of your personal Data held by Present Minds Ltd (where such Data is held).

Security

  1. Data security is of great importance to Present Minds Ltd and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
  2. If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
  3. We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website.

General

  1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
  2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
  3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
  4. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Cookies Policy

A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser.

Like many websites, Presentminds.org uses cookies in order to provide a more personalised web service. We do not store sensitive personal information, such as mailing addresses, account passwords, etc. in the cookies we use.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

If you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Our website includes embedded video content from Youtube and audio content from SoundCloud. This content behaves in the exact same way as if the visitor has visited them, and may set cookies, including tracking cookies. Please see their privacy policy documentation for further information on their use of cookies. Our website uses Google ReCaptcha anti spam tool which also uses tracking cookies.

Your Choices Regarding Cookies

If You prefer to avoid the use of Cookies on the Website, first You must disable the use of Cookies in your browser and then delete the Cookies saved in your browser associated with this website. You may use this option for preventing the use of Cookies at any time.

If You do not accept Our Cookies, You may experience some inconvenience in your use of the Website and some features may not function properly.

If You’d like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.

You can learn more about cookies: What Are Cookies?.

Changes to this privacy policy

  1. Present Minds Ltd reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations. You may contact Present Minds Ltd. [policy last updated: 16 September 2020]